List blocks display collections of items, like contacts, tasks, or projects, in a list format. They include interactive options that let users filter, sort, or create and update items.

Each item in a List block can show details such as titles, descriptions, images, tags, and other fields.

Use case examples

Product Inventory: Display items in stock with details like product name, SKU, quantity, and location. Users can filter by category or availability to track stock levels.

Employee Directory: Create a searchable list of employees with details like name, position, department, and contact information.

Real Estate Listings: Showcase properties with images, location, price, and property details. Users can filter by property type, location, or price range.

Client List: Organize client information, including industry, location, and project status, to help teams track and access client data.

Configure a List block

Source

The Source panel connects the list block to your data source. Here, you can:

Connect the list block to your data source.

Set up conditional filters to display only the data that meets specific criteria.

Define sorting rules and set the number of items to display per page.

Customize the empty state message that appears when no data matches the requirements.

Once you connect to your source data, you can configure Content, Actions, and block Visibility settings.

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Some configuration options depend on the data source. For more details, check the documentation for your specific data source.

Content

In the Content tab, customize the List block layout and the data fields in your list block, adjust their display, and add features like search and filters to help users find information quickly.

Sections

The List block includes two display areas:

The Main Section is the primary display area for each list item. It remains visible even when an item isn’t selected.

The Secondary Section is an optional area in the list block for showing additional or supporting information that doesn’t need to be visible at first glance.

Item fields

Item Fields lets you connect fields from your data source to each list item, making it easy to display the information you need. You can control what information appears by adding, removing, or rearranging fields such as task names, assignees, or descriptions.

For each field in the Item Fields section, you can customize the following options:

Type: Defines the display field type that controls how content appears in the block (e.g., text, checkbox, or image).

Content: Chooses the specific data field from connected data sources to display.

Label (Optional): Adds context to the field. If left blank, the label will not be visible to users.

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Note: Some display field types are compatible only with specific data formats. For example, if a field is set to display images, you cannot map it to text data. Ensure the field type matches your data source field format to avoid display issues.

Supported field types

Display Field	Description
Text	Displays plain text. Ideal for names, titles, or short descriptions.
Rich Text	Supports long text, markdown, or HTML formatting. Allows for more detailed descriptions or notes.
Headings	Various heading sizes
Email	Displays email addresses as clickable mailto links, allowing users to start an email directly.
URL	Displays website links as clickable URLs, allowing users to navigate to external pages.
Tag	Allows you to display one or more tags, helpful for organizing items by category or status.
File	Provides a link for users to download attachments, such as PDFs or other documents.
Video	Embed video content from a supported source, allowing users to watch content directly in the block.
Audio	Embed audio files, letting users listen to content directly within the block.
Image	Displays a single image, useful for things like profile pictures or product images.
Image gallery	Displays multiple images in a gallery format, useful for showcasing a collection of visuals.
Embed	Allows you to embed content from other services, such as YouTube videos, Calendly, or social media posts.
Rating	Displays a rating system, typically with stars, to visually represent ratings or scores.
Checkbox	Shows a checkbox, useful for indicating completed items or allowing users to mark items as done.

Search bar

The Search Bar allows users to search through items in your block, making it easier to find specific entries quickly.

You can configure which parameters you want the search to be performed by adding fields to Search by input. For instance, if you’re displaying a list of employees, you might select “Name,” “Department,” and “Job title” as searchable fields.

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If no fields are selected, the search bar will display all items regardless of the search term. To ensure meaningful search results, always select at least one field.

Filters

Filters allow your app users to narrow down list items based on specific fields, making it easier to find what they need without scrolling through all the items. You can set up one or more filters in the block to enhance user search functionality.

Choose between a Dropdown menu (collapsible for large option sets) or Tags (clickable labels for frequently used categories). Depending on your layout needs, decide where filters will appear—at the top or Left of the block.

For each filter, you can configure:

Label: Add a descriptive label to guide users, such as "Filter by Status" or "Filter by Category.”

Field: Select the data field users can filter by, such as Status, Category, or Language.

Options: Define the values users can select in the filter.

When Sync with Data Source is Enabled, the filter options automatically pull all available values from your data source. You can then select which of these synced values to display in the filter, making it easy to keep options updated while retaining customization. *This feature is only available for specific field types, such as single-select, multi-select, and linked record fields.

When Sync is Disabled: You must manually define and update the filter options. This allows full control over which values appear but requires manual changes whenever your data is updated.

Sorting Options: You can arrange filter options alphabetically (A-Z or Z-A) or in a custom order based on relevance.

Multi-select (Optional): This option allows users to select multiple filter options at a time. It is useful when filtering by multiple categories, statuses, or other fields simultaneously.

Embed Block

You can embed any Softr block in another application. Learn how in our Page and Block Embed guide.

Actions

Actions let you define what happens when users interact with a block, such as navigating to a new page, editing records, or triggering workflows. This ensures your app not only displays data but also offers dynamic user engagement.

Topbar buttons

Add record: Create new entries in your data.

Open page: Navigate to another page within your app.

Open URL: Redirect users to an external link.

Scroll to: Move the view to a specific section within the block.

Export: Export visible records.

Item buttons

Edit record: Modify the details of a specific record.

One-Click Update: Apply predefined updates to a record with a single click.

Open details page: Open the details page of the selected record.

Delete Record: Remove a record from your data.

Open URL: Redirect users to an external link.

Download file: Provide users with a direct option to download associated files.

Call API: This action triggers a custom API call for advanced integrations (available for Professional, Business, and Enterprise plans).

On Click Actions:

Do nothing: Nothing happens when the user clicks on the item.

Open URL: Redirect users to an external link.

Scroll to: Move the view to a specific section within the block.

Open details page: Open the details page of the selected record.

Visibility

Control who can see a block by setting up visibility rules. This helps tailor the user experience by showing relevant content to the right audience, improving personalization and security.

Style

Customize the look and feel of your blocks with styling options. Adjust fonts, colors, spacing, and more to align with your app’s branding and create a polished, professional design.

Relevant Guides

How to set up a record detail page?

How to filter list records by Page URL parameter?